IT Procurement Analyst

Stefanini Group is looking for an IT Procurement Analyst, to complement the technical capabilities of our IT Asset Management Practice within the Infrastructure Services Division.

In this role, you will serve as the product owner delegate for the ITAM - Asset Procurement category.

The Procurement Analyst plays a key role in supporting the end-to-end IT procurement process for Stefanini clients, ensuring timely and cost-effective acquisition of goods and services. This role involves managing requests, analyzing requirements, coordinating with vendors, and monitoring orders through to delivery. The analyst also contributes to process improvement initiatives and documentation efforts.

Working hours: Operating Monday to Friday, aligned with standard EU business hours.

Key Responsibilities:

Request Management:

• Receive and review procurement requests from external clients.
• Analyze requests for completeness and accuracy.
• Follow up with clients to gather missing or clarifying information.

Vendor Coordination:

• Request quotations from approved vendors based on specifications.
• Evaluate quotes and support vendor selection in alignment with procurement policies.

Purchase Order (PO) Management:

• Create and process purchase orders in the procurement system.
• Place orders with vendors and confirm receipt and acceptance.

Order Monitoring & Fulfillment:

• Track orders end-to-end to ensure timely delivery.
• Follow up on estimated time of arrival (ETA) and actual delivery status.
• Support resolution of delivery delays or discrepancies.

Issue Resolution & Returns:

• Assist in resolving issues related to incorrect, damaged, or delayed orders.
• Coordinate returns and replacements with vendors and internal stakeholders.

Finacial support:

• Support activities related to client invoicing (consolidate orders and procurement documents).

Process Documentation:

• Participate in the creation and maintenance of Standard Operating Procedures (SOPs).
• Contribute to the development and update of process flows to reflect current practices and improvements.

Job requirements:

• English proficiency, both writing and speaking.
• 2+ years of experience in procurement or order management operations.
• Excellent communication and stakeholder management abilities
• Experience in working with procurement and workflow systems.
• Ability to work independently and collaboratively in a fast-paced environment
• Experience in asset management represents a high advantage.

What's next:
It's best to apply today, because job postings can be taken down and we wouldn't want you to miss this opportunity. In case you need further information, just send us a message at recruitmentEMEA@stefanini.com and we'll be happy to assist!

The preceding job description had been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.

Diversity & Inclusion
Here at the Stefanini Group, we value plurality and equity, regardless of race, sexual orientation, disability, age, ancestry, religion, gender, and nationality. We understand and encourage the importance of being you!

About us
We are the Stefanini group, a global tech consulting company of Brazilian origin that believes in the power of people to transform businesses through technology.
We are present in over 40 countries and operate with the purpose of co-creating solutions TOGETHER WITH OUR CLIENTS that accelerate results and improve the experience of people and organizations.

Here, we like to say that technology is not the end, but the means: what really matters are the people who drive it all.
Our mindset is AI First, meaning we invest in cutting-edge technology in everything we do, focusing on results for our clients.
We are a company, A GROUP, that breathes collaboration and offers a dynamic environment where you will learn by doing, grow alongside the team, and have space to contribute with ideas and projects.

More than just talking about digital transformation, we believe in real transformation that starts with people and impacts real businesses.
If you are looking for a place to develop, innovate, and be part of something bigger, the Stefanini Group is your place.
We want to inform you that there are currently scams targeting job seekers by falsely using our company's name, Stefanini. We sincerely apologize for any confusion or inconvenience this may have caused.

Please remember that legitimate job offers from Stefanini will always come through official channels, including direct communication with our trained recruiters. If you receive any unsolicited messages requesting payment or personal information, please disregard them.

If you suspect you've been targeted, please contact us immediately at RecruitmentEMEA@stefanini.com for verification.

Key Points to Remember:
* Legitimate job offers only follow interviews conducted with our hiring managers or clients.
* We will never ask for payment at any stage of the recruitment process.

Stay vigilant and feel free to reach out for verification. Your safety and security are our top priorities. Thank you for your understanding and cooperation.